Privacy and Cookies

Privacy & Cookies

1.     Privacy Policy

The Data Protection Act
Witham Town Council is a Data Controller for the purpose of the Data Protection Act.   The Council has notified the Information Commissioner’s Office of the types of personal information it processes and the purposes for which it does so.
The Information Commissioner’s Office is the independent body responsible for overseeing the Data Protection Act and maintains a public register which contains the name and address of Data Controllers with a description of the kind of processing they do.  Anyone can access this register and if you wish to view the Council’s entry you can access it via the Information Commissioner’s Office Website.  www.ico.gov.uk
Also if you have questions about the use of your personal information, the Information Commissioner’s website offers useful advice and guidance.

Under the Data Protection Act 1998, we have a legal duty to protect any information we collect from you.   Long Melford Parish Council respects your privacy. The information that you provide us with, or that is gathered automatically helps us to monitor our service and provide you with the services that you are entitled to as a resident of Long Melford or visitor to our website.
What information do we collect?
We do not collect personal information about you when you visit the website unless you choose to provide it to us to take advantage of a specific service, for example when you complete an online form.
What do we use personal information for?
There are various reasons that we need to collect personal data. For example, we may need your contact details for correspondence purposes. Similarly, we may need information because of legal requirements.

Subject to your agreement, we may contact you to let you know about new online services, or get your feedback on how we’re performing. In any event, we will only ever ask for information that is absolutely necessary and does not constitute an invasion of privacy. We do not share any information we collect about you with other organisations.

2.     Allowing your details to be used across other council services

We are committed to improve the quality of people’s experience when they contact us.  By allowing your details to be used across other council services, you are allowing us to re-use information to minimise the time taken when you contact us in the future.
Please note that in agreeing to share these details you have not forfeited your rights as prescribed under the Data Protection Act 1998.Your service entitlement from the Council will not be affected should you decide not to allow your data to be shared in this way.
Sharing and disclosing your information
Depending on the purpose for which we originally obtained your personal information and the use to which it is to be put, information may be shared with other departments/organisations. If requested we may submit your information to law enforcement or government authorities including other local authorities.

In most cases we will not disclose personal data without consent.  However, there are situations where consent would not be required such as:
Where the Council is required to provide the information by law. Where the information is needed to prevent or detect a crime. Where the Council is obliged to publish the information by law. Where disclosure is in the vital interests of the person concerned.
Email Messages
We are keen to ensure that we are providing our residents with services that they need. Consequently, you may receive occasional e-mail messages from Long Melford Parish Council about Council news, events or other information which we think you may find interesting, if you have provided your email address to us for this purpose.
Information collected automatically to improve our site
We collect web statistics automatically about your visit to our site based on your IP address. This information is used to help us identify how many visitors we have to the site and which pages have been accessed. This information does not identify you personally.
Surveys
On occasion we may conduct online surveys. This is used to gauge our service, collect demographic information and other information that we may find useful. These surveys are optional. We may share non-personal, aggregated information with third parties.
Access to your information
Individuals can find out if the Council holds any personal information by making a ‘subject access request’ under the Data Protection Act. To make a request to the ICO for any personal information we may hold you need to put the request in writing addressing it to the Data Protection Officer. If we do hold information about you, you can ask us to correct any mistakes by contacting the Data Protection Officer.
Policy changes
By using our site you agree to accept this privacy policy and are aware that our policy may change with time. Any changes to this policy will appear on this web page.

3.     Use of cookies
When we provide services, we want to make them easy, useful and reliable. Where services are delivered on the Internet, this sometimes involves placing small amounts of information on your device, for example, computer or mobile phone. These include small files known as cookies.

These pieces of information are used to improve services for you.
For example

  • Enabling a service to recognise your device so you don’t have to give the same information several times during one task
  • Measuring how many visitors are using the services of this website.

See the BBC Webwise website for a good source of information about cookies

4.     What cookies we use

Our WordPress website
The Council updates its website using Content Management Software (CMS) called WordPress.
Cookies WordPress use are:
SiteAnalyze
When you visit our website, a SiteAnalyze JavaScript code, sets a cookie that is used to collect statistics about site usage. It does not collect any personal information about you. SiteAnalyze uses: siteanalzeadvanced.js

Google Analytics
The Council uses minor google analytics that does collect any personal information to measure the usage of our mobile version of our website. Click for more information on google analytics

Google Translator
Our Google translation facility uses two persistent cookies that remember the users choice of language for their next visit to the website. Google translator uses: NID & PREF

5.     Disabling Cookies

Windows PC
Google Chrome

Click on the “Tools” menu and select “Options”.
Click the “Under the Bonnet” tab and locate the “Privacy” section, and choose the “Content settings” button.
Click the “Cookie settings” tab and choose your preferred settings. Google Chrome allows all cookies by default, but you can restrict the behaviour of first-party and third-party cookies or even block them completely. Click on the Close button when you’ve finished.
Internet Explorer 8.0
Choose Tools and then Internet Options
Click the Privacy tab
Move the slider to choose your preferred settings.
For more specialised cookie settings click on Advanced, check the ‘Override cookie handling’ button and modify the settings to suit your requirements.
Internet Explorer 7.0
Choose Tools and then Internet Options
Click the Privacy tab
Move the slider to choose your preferred settings.
The default setting is medium and the menu allows you to select the level of “filtering” on the basis of (a) the source of the cookie and (b) whether the source has a privacy policy.
For more specialised cookie settings click on Advanced.
Internet Explorer 6.0
Choose Tools and then Internet Options
Click the Privacy tab
Move the slider to choose your preferred settings.
The default setting is medium and the menu allows you to select the level of “filtering” on the basis of (a) the source of the cookie and (b) whether the source has a privacy policy.
For more specialised cookie settings click on Advanced
Internet Explorer 5.0
Choose Tools and then Internet Options
Click the Security tab
Select Internet, then Custom Level
Choose one of the options
Internet Explorer 4.0
Choose View and then Internet Options
Click the Advanced tab
Scroll down to the yellow exclamation icon under Security and choose one of the three options (accept or reject cookies or warn before accepting cookies).
Internet Explorer 3.0
Choose View, then Options and Advanced. You can click on the Warn Before Accepting Cookies command.
AOL 9.0
From the AOL Toolbar, select Settings
Select Internet [Web] Options
Select Use your Internet Explorer Settings to set advanced browser options
Select the Privacy tab
Select Advanced
Deselect override automatic cookie handling button
Click OK to exit.
AOL 8.0
From the AOL Toolbar, select Settings
Select Preferences
Select Internet Properties (WWW)
Select the Privacy tab
Select Advanced
Deselect override automatic cookie handling button
Click OK to exit.
AOL 7.0 with IE 6.x
From the AOL Toolbar, select Settings
Select Preferences
Select Internet Properties (WWW)
Select the Privacy tab
Select Advanced
Deselect override automatic cookie handling button
Click OK to exit.
Mozilla
Choose Preferences from the Edit menu.
Select Privacy & Security, then select Cookies.
Choose your preferred settings.
Mozilla Firebird 0.7
Click on Tools, then Options
Select the Privacy icon in the left-hand panel
Click on Cookies.
Choose your preferred settings.
Mozilla Firefox 1.0
Click on Tools, then Options
Select the Privacy icon in the left-hand panel
Click on Cookies.
Choose your preferred settings.
Mozilla Firefox 1.5
Click on Tools, then Options (or Edit | Preferences on Linux)
Select the Privacy icon in the left-hand panel
Click on Cookies.
Choose your preferred settings (You can configure which sites are allowed to set cookies, how long to keep them for, and view and manage your existing cookies.).
Mozilla Firefox 2.0
Click on Tools, then Options (or Edit | Preferences on Linux)
Select the Privacy icon in the left-hand panel
Click on Cookies.
Choose your preferred settings.
Note that the option to block third-party cookies has been removed from Firefox 2’s user interface. Firefox 2 users who wish to limit allowed cookies to those set by the originating website can use about:config to modify the preference network.cookie.cookieBehavior to “1”. To modify this property simply type “about:config” (without quotes) in the Location Bar, press Enter and modify the value in the resulting page.
Other options for the network.cookie.cookieBehavior preference are set out below:
“0”  All cookies are allowed. (Default)
“1”  Only cookies from the originating server are allowed.
“2”  No cookies are allowed.
Mozilla Firefox 3.0
Click on Tools, then Options (or Edit | Preferences on Linux)
Select Privacy
Select Cookies.
Choose your preferred settings (You can configure which sites are allowed to set cookies, how long to keep them for, and view and manage your existing cookies.).
Netscape Navigator 7
Choose Preferences from the Edit menu.
Select Privacy & Security, then select Cookies.
Choose your preferred settings.
Netscape Navigator 6
Choose Preferences from the Edit menu.
Select Privacy & Security, then select Cookies.
Choose your preferred settings.
Netscape Navigator 4
Go to the task bar and click Edit. Click Preferences and Advanced, and then choose your options in the Cookies box.
Deepnet Explorer
Click on Tools
Then select Cookie Manager. Here you will be able to access various aspects of the Cookie Manager.
Deepnet Explorer 1.1+
Choose Clean up from the Tools menu
Choose Clear Cookies
All cookies will be removed.
Deepnet Explorer 1.5.3 (BETA 3)
Choose Tools
Click on Web Browser Options
Cookie Filter gives you control over the black and white list and the Cookie Manager gives you information about all the cookies on your PC.
Opera (Windows and UNIX)
Go to Tools in the main menu
Go to Preferences at the bottom of the File menu (or press Alt+P to access them directly).
Click Privacy and select one of the available options.
In addition to choosing different settings for first-party (“normal”) and third-party cookies, you may edit cookie settings on a domain/server basis or even edit individual cookies by clicking the “Manage cookies” button.

Apple Macintosh

Internet Explorer 5 (MacOS X)
Choose Preferences from Explorer menu
Select Receiving Files options
Select Cookies
Choose your preferred settings
Internet Explorer 5 (MacOS 9)
Choose Preferences from Edit menu
Select Receiving Files options
Select Cookies
Choose your preferred settings
Mozilla
Choose Preferences from the Edit menu.
Select Privacy & Security, then select Cookies.
Choose your preferred settings.
Netscape Navigator 7
Choose Preferences from the Edit menu.
Select Privacy & Security, then select Cookies.
Choose your preferred settings.
Netscape Navigator 6
Choose Preferences from the Edit menu.
Select Privacy & Security, then select Cookies.
Choose your preferred settings.
Safari 1.0 (MacOS X)
Choose Preferences from Safari menu
Select Security icon
Cookie settings are shown in window
Choose your preferred settings
Opera
Go to Opera in the main menu and select Preferences (or press Alt+P to access them directly)
Select Privacy

In addition to choosing different settings for first-party (normal) and third-party cookies, you may edit cookie settings on a domain/server basis or even edit individual cookies by clicking the Manage cookies button.